From:

Neil R Adams

628 Hillside Street

Phoenix AZ 85003

Neil.R.Adams@spambob.com

January 26, 2011

To:

Manuel M Rose

965 Traders Alley

Raytown MO 6433

Manuel.M.Rose@spambob.com

Dear Mr. Rose,

I’m writing this to appeal to you to reconsider my academic suspension and give me new chance to complete my Master’s in Biology. I had personal problems and couldn’t prepare well for that exam. My parents had to leave and I was alone with 5 year old sister who is very ill. Because I had to work, take care of my sister and study same time which was impossible I failed.

If you could give second chance I would really appreciate and prove you didn’t waste your time on reading this.

Hope to hearing from you soon.

Sincerely,

Neil R Adams

source form: letters

One partner to the other informing her/him that s/he would like to bring an end to their relationship writes a Break Up Letter. But this is a letter that is written with a very heavy heart as no one enters a relationship with the intention of having to get out of it one day.

DOS AND DON’T’S OF BREAK UP LETTER

• A Break Up Letter unlike other letters should be written after having seriously thought about it for a while
• Since the nature of the letter is very sensitive, it should be very carefully worded
• It should preferably give the reasons or incidents for the break up to help avert any further misunderstandings
• It should ideally be hand written because it deals with a very sensitive issue
• The tone should not sound rude but concerned indicating that the thought of breaking up is equally painful for the writer
• The reader should not be made to feel dumped but it should be written with more maturity
• Only the main reason resulting in the decision for the break up should be mentioned in the letter and no other previous issues should be brought up

SAMPLE BREAK UP LETTER

____________ (Date)

Dear __________ (name of the reader)

Both you and I have noticed that for the past few months we have not been meeting each other as much as we would have loved to. The clear reason behind this is that we do not seem interested and involved with each other any longer. The urge to meet somehow has been buried somewhere.

And to top it all I saw you with another person on _________ (date) at ________ (name of the place). I think this is a hint big enough to me to stay out of your life.

I am just writing to inform you that I want to bring and end to this relationship now and forever. I know the break up is not entirely your fault and I too am to be blamed for it, but I guess someone had to make the first move.

I have had some very good memorable moments of my life with you. Now I would like to leave you to a life of your own and I will lead my life the way I want to. This was the last way I would have liked our relationship to end but if it has to end it has to.

You take care!

Regards

(Name of sender)

source form: letters

A Warning Letter is a letter that is given to an employee when s/he is not performing up to the mark. It is purely an official letter that is written by a representative of the organization under unavoidable circumstances. A Warning Letter is a red-tag on the employee’s record. But most companies give a few verbal warnings before issuing an official warning letter.

Since a Warning Letter is the one that has been issued because of inappropriate behavior or work pattern by an employee, the tone should be firm but not rude. Only the reason for issuance of the letter should be dealt with in the Warning Letter. Careful use of adjectives or words should be done while writing this letter. Mahatma Gandhi said, “Deal with the problem and not the person”, it is always advisable to address the problem and not to get personal with the individual concerned.

The date of the Warning Letter should also be clearly mentioned. The repercussions of not respecting the warning being given in the letter should also be highlighted so that the individual is aware of the actions that can be taken against her/him. A copy of the letter should always be signed as acknowledgement of receipt by the individual to whom the letter is being issued for any legalities involved.

DO’S AND DONT’S OF WARNING LETTER

• A Warning Letter is purely an official one so the tone should be very firm
• Efforts should be made to only address the problem or issue in the letter
• Do not get personal about the individual to whom the letter has been issued
• Ensure that appropriate adjectives are used in the letter but only the ones that do not sound insulting
• Two copies of the letter must be printed and one should be kept as acknowledgement from the employee
• The Warning Letter should clearly indicate after how many verbal warnings has this letter been issued
• The date on the letter should also be clearly mentioned on the letter
• The letter must be short and crisp so that it retains its impact
• Repercussions of not going or respecting the warning forms an integral part of the letter
• The letter should be very clear with all points taken into consideration leaving no room for ambiguity

SAMPLE WARNING LETTER

Name and address of employee to whom warning is being given

Date:

Subject: Warning letter

Dear Ms/Mr __________

We have given repeated verbal warnings to you regarding coming late to office every other day. The management has noticed that no heed has been paid to those warnings. So we are writing this warning letter to you. You are requested to strictly start following the office timings with immediate effect failing which we will be compelled to start deducting a day’s salary for every day that you come late to work.

Please sign a copy of this letter in acknowledgement of receipt of this letter.

Hope to see you complying with the company rules.

Best regards,

(Name of signing authority)

source form: letters

Dear name,

This is reference to the order of kitchen items which I ordered through your sales person please cancel the order as my husband has already bought them from your store which I was unaware of.

The list of the order is

Jug -1

Vessel-2

Dinner set-1

Glass cookware-2

Please cancel the order and as per the policy I am aware if the order is canceled the same day the charges are refunded.

I am sorry for the inconvenience caused.

Sincerely,

Your Name.

source form: letters

Dear Sir,

We cordially welcome you to the __________ (dealer’s name) family.

We congratulate your excellent personal selection and ownership of our ________________ bike and graciously acknowledge your trust in our dealership.

________________ is the leading and most reliable automobile dealer in ________ from past 15 years and we have been known four our quality and service and customer satisfaction which we assure you will personally experience as well.

We are confident that your choice of vehicle will deliver the best riding experience, fuel efficiency and stead fast performance as well. We request you to visit our modern fully automated workshop for efficient swift and satisfactory service as and when the maintenance of the vehicle is scheduled. We will be sending you regular updates and maintenance tips to help keep your vehicle in good condition.

Kindly update us with your contact information to enable us to serve you better.

For any further inquiries for details you can contact our customer service team at _______________.

Your inquiries and valuable suggestion will be most welcome on the email id _______________.

We assure you the best of services through the years of our valued relationship.

Regards

Name

source form: letters

A Farewell letter to a teacher is written when he or she is leaving the educational institute leaving behind beautiful memories. This letter is written by the school students to appreciate the teacher’s hard work and the time she spent teaching them in the school. It states some memorable instances which are cherished by the students and the lovely times they spent with the teacher also. They bid good-by to the teacher with a loving letter of appreciation.

01^st August’2010

Dear teacher,

This letter is on behalf of std.4 C where we all respect the time we spent with you during our school hours. We loved the way you made us study and also appreciate the knowledge you shared with us.

This is to bid a farewell to you on your last day in our school. We all remember our first day to school, when you familiarized the school rules to us. It was the most memorable moment for us. We will miss your presence and your mind blowing speech during the school assemblies.

Please keep in touch on regular intervals. Do come and meet us when ever possible. We will miss your presence all the time.

Yours students,

Class 4 C.

source form: letters

A Grievance Letter is a tool in the hands of the customer to give candid constructive feedback to the company about its products or services. It is the right of every customer and every customer should use it. But a Grievance Letter should not only talk about something that the customer is not happy with. Instead it should also highlight some good points about the company and its products or services to give the feeling to the company that the customer is not just of a complaining nature.

DOS AND DONTS OF GRIEVANCE LETTER

• A Grievance Letter should be written as soon as a bad or negative experience has been faced after using a product or service
• But the letter should not only talk about the unpleasant experience. It should also include the good points experienced by the individual
• Since the grievance is with the product or service and not with a particular individual in the organization, the letter should not get personal with any employee
• The grievance should always be related to the experience that should be clearly mentioned in the letter
• Details of the product as well as the invoice should also be included in the letter for the company to trace the sale comfortably
• Even though the nature of the letter is to share a grievance, the tone should not sound authoritative. Instead it should sound as if a solution is being solicited
• If the product is within the warranty period then that too should be mentioned in the letter with a copy of the warranty papers enclosed with the letter
• The letter should be thoroughly checked for any grammatical or punctuation errors
• It should ideally be personally signed by the writer to give it that personal touch
• A Grievance Letter should preferably be typed
• It should be short and crisp

SAMPLE GRIEVANCE LETTER

______________ (Name of person)

______________ (Name of organization)

_______________ (Address)

________________ (Name and address of sender)

_________________ (Date)

Subject: Dissatisfied with after sale service

Dear Sir or Madam

I had purchased a 32” LCD television from ____________ (name and address of outlet) vide Invoice number ________ dated __________. I was promised that the installation of my television set would be done within 2 working days. I am afraid that with 5 days gone by and my repeated telephone calls at the toll free customer service number, my set still remains uninstalled.

When any customer picks up a product of your company, s/he swears by the after sale service. Even I have other products of your company installed in my house and have never faced a similar problem. I am surprised how I am caught up in such a situation this time around.

I have great expectations from your company and would appreciate if my grievance were handled on priority.

I look forward to a speedy action on my request.

Best regards,

(Name of sender)

source form: letters

A farewell letter to a girlfriend is written when one wants to end a relationship due to some reasons. There can be various reasons when one wants to end a relation. This letter says a sorry for this kind of an end and also provides the reason for ending the relationship.

Sonia Mathur

228, Lovely House,

New Delhi,

India.

Dear Sonia,

I know you must be desperately trying to contact me. Actually my phone is not reachable as I have come to my native place. My father is ill and has just gone through a minor heart attack. I just got a call from my mother in the office and I had to catch the earliest train to my native place to rush there.

Now my father is fine as he was hospitalized for two days. I need to tell you one more important thing. As my father just escaped with an attack my parents are forcing me to get married with a girl who is staying here. She is just our next door neighbor over here.

I tried convincing them but all in vain. I will have to get married to her taking consideration to my father’s illness.

I had to accept the proposal and so am writing this letter. Please forgive me for this. I could not help it. Try to forget the times we spent together.

Yours loving,

Sudhir

source form: letters

August 2010

Members of Staff, Dopey Electronics,

Kandli, Mumbai

Dear friends,

Good day to all. After the serious and deep thoughts, I have come to a decision to put an end to my job in this company. The company gave me many benefits and the greatest thing that I experience here is to have you as my colleagues. I would like to extend my sincerest thanks to all of you people by writing this letter. You are so amazing.

This might be a surprise to you, however I decided to work in the ABC Videocon Electronics, my job commencing will be this coming August 21. You know that it is my dream to work in multi national company and now that the opportunity has come, I will not let this pass, and I am pleasured to work in there. Nevertheless, prior to my resignation, I would like to handover the responsibilities.

I wish you great success in future! From my deepest, thank you.

Sincerely,

Gopi Kiran.

source from: letters

source from: letters